www.office.com/setup The road warrior travels from city to city, meets with potential clients and attends conferences and industry events. And your travel requirements do not seem to be diminishing. According to the Global Business Travel Association, spending on business travel reached record levels of $ 1.2 trillion in 2015, and is expected to increase to $ 1.6 trillion by 2020.
Their road warriors bring their products and services to new markets, diversify the clientele and strengthen existing relationships. They are helping your business grow, now more than ever.
However, doing your job from the road can be very difficult without the right productivity tools. So, how do you know if they have what they need?
Start by understanding the common challenges you face. Whether it’s to organize meetings, collaborate with colleagues or meet deadlines, you can make sure they’re set up for success.
Here are four productivity fears that often affect business travelers while on the road:
Did I forget to save the files of the company server before traveling?
Secure access to files should not be a privilege only for office employees. Being able to access the company’s server to access important resources is a basic requirement for most jobs. For employees who are on the move, it is essential to have such access anywhere, at any time. Whether in a hotel lobby or in a cafeteria, they should be able to connect to Wi-Fi and do their work. When the company documents are protected in the cloud, your employees can continue with their usual activities, practically from anywhere.
Will free time affect daily communication?
For road warriors, productivity depends on fluid communication and collaboration with teams in the office. Without face-to-face interaction with colleagues, employees can sometimes feel disconnected, and the ability to connect in multiple ways can make a difference. Secure video conferencing and messaging tools can close the communication gap, allowing business travelers to converse with team members and conduct online meetings on the fly.
Can we collaborate successfully while I’m in another location?
Teamwork is essential for business, whether your employees are on the road or huddled in a conference room. Business leaders must consider the value of technology that allows business travelers to create, co-author and share documents in real time. These skills allow teams to complete tasks and meet deadlines together, virtually from anywhere. Now, with the technology to share and collaborate remotely, it’s easier than ever.
5 tips to improve collaboration
How are the most reliable tools delivered to work together while reducing the challenges of multiple applications, mobility needs and security risks? Here are five tips to make it a reality.
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What happens if I lose my internet connection?
The trip often occurs during business hours. While traveling on a train or 30,000 miles in the air, your road warrior still needs to send emails, build sales covers and meet deadlines. But sometimes the technology fails and they could lose Internet connectivity for minutes or even hours. At times like these, they can rely more on the tools that keep their work (documents, presentations and even email files) on a hard drive while they are offline and upload at the time of reconnection. While they are disconnected, they can continue reading emails, writing drafts, editing files, and making the work continue.
The productivity of your traveling employees is as good as the technology that supports them. As a business leader, you have the power to provide technology to help you do your job while traveling.