www.office.com/setup When it comes to technology in the workplace, most comforts are balanced with a possible threat. Email and the cloud, however much they have revolutionized the way we do business, have allowed new methods of theft and fraud and have demanded new regulations. That means that planning a secure future for your company is not an easy task. Fortunately, you do not have to settle on the road to protection without a map. Keeping in mind some key considerations can help guide your path and keep your business safe from harm.
The amount of data in the world is expected to increase to 44 zettabytes by 2020. How much is a zettabyte? 44 trillion gigabytes.
That is a lot of information.
And when you store everything presents a huge challenge, retrieving it can make an even bigger one. Without the right technology in place, finding a little information in particular could take a long time. Of course, when asked to unearth an email as part of a legal case, no judge will find it funny to confess that he “can not find it.” In accordance with current regulations, all companies must maintain them easily. Recoverable electronic records of all commercial data.
To stay satisfied and avoid legal problems, make sure you can store, retrieve and control your data properly. Choose a solution with first-rate archiving, auditing and eDiscovery capabilities.
Storing information in the cloud is a convenient way to reduce costs; however, hosting commercial or consumer data still presents risks. When determining what strategy in the cloud, you can take, ask yourself these questions:
Does my cloud service provider provide information about their privacy and security practices in a central location?
If yes, does this information address: 1) where my data is stored; 2) who can access my data; 3) under what circumstances my data can be accessed; and 4) what subcontractors process my data?
Does my provider use the customer’s content for purposes other than optimizing my service platform?
Does my provider apply robust protections to data transfers in the cloud?
If your answer to many of these questions is not a difficult “yes”, you may find yourself facing a data breach. And that can be expensive. IBM recently discovered that the average consolidated total cost of a data breach ranges around $ 4 million.
Keep your business and email safe
Help protect your organization’s data with the security features of the email you need to advance your business. Office 365 has built-in security and compliance features, always up-to-date, for greater peace of mind.
Do not skip encryption
Regardless of the protection needs of your organization, satisfying the three areas of email encryption – security, control and usability – will place it above the competition.
Your email encryption service should allow you to send encrypted messages to anyone, eliminate the need for certificates and improve the security of email exchanges by encrypting entire threads. Your encrypted email platform should protect sensitive information and data from your output, encrypt messages on the gateway according to policy rules and integrate with your existing email infrastructure.
When looking for a secure and confidential business communications platform, opt for a product that leaves the hassles of email encryption at the door. Minimize capital investment, free up.